Capture More Revenue with Automation.
Experience unmatched precision, speed, and intelligence in automated RFQ processing.
How many RFQs are sitting unanswered in your Sales@ inbox right now?
Are you confident every request is being handled — even the AOG RFQs that come in after hours?
Manual responses lead to missed opportunities, delays, and human error. Automate your RFQ process and ensure every inquiry gets an accurate, instant response — 24/7.
ENHANCED CONTROL
Customization of Rules and Pricing:
- Organizations can define their own quoting rules and pricing structures.
- Flexibility to adapt to changing market conditions or internal strategies.
Transparency:
- Clear visibility into how quotes are generated.
- Eliminates reliance on opaque AI systems that may not align with business goals.
FASTER RESPONSE TIMES
Instant Quoting:
- RFQ responses generated instantly based on predefined rules.
- Reduces the time spent waiting for quotes, improving customer satisfaction.
Streamlined Workflow:
- Automates repetitive tasks, allowing staff to focus on more complex inquiries.
- Enhances overall operational efficiency.
CONSISTENT PRICING
Uniform Application of Rules:
- Ensure that quotes are generated consistently across all RFQs.
- Reduces the risk of human error in pricing and quoting.
Predictable Outcomes:
- Businesses can anticipate their pricing outcomes without unexpected fluctuations.
- Build trust with customers by providing reliable and consistent quotes.
REDUCED RISKS
No Surprises:
- Eliminates unexpected pricing or quote outcomes that can arise from black-box AI solutions.
- Allows for better financial planning and budgeting.
Data-Driven Decisions:
- Leverages the organization’s own data to make informed quoting decisions.
- Reduces reliance on external algorithms that may not reflect the company’s specific context.
COMPETITIVE ADVANTAGE
Agility in Market:
- Quickly adapt quotes to match competitor pricing or offer special promotions.
- Stay ahead in a competitive landscape by responding faster than competitors.
Customer-Centric Approach:
- Tailors quotes to meet specific customer needs, enhancing customer experience and loyalty.
- Positions the business as responsive and attentive to customer requirements
See Real Administrator Notifications
EXAMPLE 1 Daily Auto-Quote Fallout Details
Details of the CSV Portion of the Notice Example (Column Definitions)
- Sender – Name of the person or company sending the RFQ
- Email ID – Unique internal or system-generated ID for the email
- From Email – The sender’s email address
- RFQ Number – The request for quote identifier (may be system- or customer-generated)
- Email Type – Classification (e.g., Incoming, Reply, Forwarded)
- Part Number – The specific part being requested
- Description – Brief description of the part or item
- Quantity – Number of units requested
- Condition Code – Status of part (e.g., NE=New, OH = Overhauled, SV=Serviceable, etc.)
- Note – Reasons the part was not automatically quoted
EXAMPLE 2 Auto Quote Volume Notice
Highlighted Features
- Interact with different email accounts (i.e. source inbox, success move-to inbox, fail move-to inbox)
- Automate quote creation, but hold for review
- Unique user profile for the auto-quote “agent”
- CRM case/deal creation upon successful auto-quote (optional)
- Interact with Different ERP Systems (i.e. source ERP for inventory, destination ERP for resulting quote)
- Specify timeframe to activate auto-quoting (i.e. certain days/hrs. of the day)
- Auto-fill more than what’s requested (auto-add parts, services, charges, etc.)
- Choose various conditional responses: Price, No-Quote, Call for Price, Make Offer
Cloud-Native. AI-Smart. Aviation-Ready.
A concluding message from Ambry Hill Technologies’ Founder and President, Paul Stewart, sums it up nicely:
“Compared to the traditional method of processing RFQs and quotes through a standard email inbox, Vista-Quote stands in a class of its own. It’s a smarter, more efficient way to filter out the noise and focus only on what matters. Employee time is one of the most valuable resources any company has, and with Vista-Quote’s AI engine and auto-quoting enabled, our customers can focus on selling parts and services — not reading emails.”
